Team Registration Fee |
Per Person Costs and Team Deposits |
Adjusting Your Team Size |
FAQ |
Medical Insurance |
Summer 2024 – Tuskegee Mission Teams (includes day camp)
Pay Your Team Registration Fee Online
This is a one-time, per-team fee that is non-refundable and not counted towards your total team cost. Your registration is not complete until your fee is received. Once this fee is received, you will be contacted by the ARM staff to confirm your requested mission dates and team size. Afterwards, a confirmation letter will be mailed and emailed to you for your records. Submitting your registration fee will hold your team’s confirmed dates and size for up to 30 days.
The registration fee is $25 if you pay BEFORE Dec. 1st!
The registration fee is $50 if you pay it on or BEFORE Feb. 1st!
it is $75 if you register AFTER Feb. 1st.
Per Person Costs and Team Deposits
Per Person Team Fees
Each person on your team pays a $319 per person fee.
Team Deposits
Your total team cost based on the per-person fees shown above is paid in three deposits described in the section below. Please note that all deposits:
| Should be paid by check and mailed to PO Box 2890 Auburn, AL 36831 |
| Are non-refundable if your team cancels |
| Must be paid on time to guarantee your team’s confirmed dates and size |
| Must be postmarked by the “due by” date shown below |
See our Team Size Adjustment Policy below for how deposits are affected by changes in your team size.
First Team Deposit – $35 per person due ASAP
Your registration fee will be the first step in paying for your team to participate with us. Upon paying that registration fee, your team’s representative will be contacted to discuss the terms of your first deposit.
To determine how much your team owes for its first deposit, simply multiply your team size by $35. For example, if you have a team of 10, your first deposit is 10 x $35 = $350.
Second Team Deposit – 50% of remaining team balance due April 1
A second team deposit for 50% of your team’s remaining balance is due by April 1. An invoice will be sent via email on March 15 based on the team size we have recorded for your team.
Follow the steps below to determine how much your team owes for its second deposit:
| Steps | Example: Team of 10 |
| Multiply your team size by your team per person | Total Cost = 10 x $319 = $3190 |
| Subtract the total amount of your first team deposit from this number | Balance Remaining = $3190 (total cost) – $350 (first deposit) = $2840 |
| Divide the result by 2 to calculate your second deposit amount | Second Deposit = $2840 (balance remaining)/2 = $1420 |
Third Team Deposit – 100% of the remaining balance due 30 days prior to arrival
A third team deposit of 100% of your team’s remaining balance is due 30 days prior to your team’s arrival. An invoice will be emailed two weeks prior to your team’s due date.
Follow the steps below to determine how much your team owes for its third deposit:
| Steps | Example: Team of 10 |
| Multiply your team size (which cannot be less than the size used in the 2nd deposit) by your team’s per-person fee. | Total Cost = 10 x $319 = $3190 |
| Add the amounts you paid in your first and second deposits to calculate what your team has paid so far | Paid so Far = $350 (first deposit) + $1420 (second deposit) = $1770 |
| Subtract the amount you’ve paid so far from your total team cost to calculate your third deposit amount | Total Cost = $3190 Paid so far – $1770 Third Deposit = $1420 |
Team Fees and Deposits Schedule
| Date | Action |
| Right after registration | Pay your team registration fee of $25, $50, or $75 |
| Per conversation with ARM staff | Pay your first team deposit of $35 per person |
| April 1 |
|
| 30 days prior to arrival |
|
| 14 days prior to arrival |
|
Adjusting Your Team Size
If your team size needs to change, contact Lisa Pierce (lisa@arm-al.org) as soon as possible to confirm the change. Any changes in team sizes must be confirmed by phone or email by an ARM staff person. Date and capacity restrictions apply to changes in team size as described below. See the FAQs section for a more detailed explanation of multiple team size adjustment scenarios.
Prior to April 1
- Your team size can decrease as needed. Your team will only be responsible for paying fees for the decreased size.
- Your team size can increase as needed based on available capacity. Your team will be responsible for paying all additional fees.
After April 1 – Team Size Reduction Deadline
- Your team size can decrease as needed, but your team will be responsible for paying all fees based on the confirmed size of your team as of April 1.
- For example: If your second team deposit is paid on April 1 for a team of 30 and 10 people drop out the next week, your final team deposit amount would be based on a team of 30, not a team of 20.
- Your team size can increase as needed based on available capacity. Your team will be responsible for paying all additional fees.
30 Days Prior to your team’s arrival
- The team size reduction policy is the same as described above in “After April 1.”
- Your team size can increase as needed based on available capacity. Your team will be responsible for paying all additional fees as soon as possible after discussing this team size adjustment with an ARM staff person.
14 Days Prior to your team’s arrival
- The team size reduction policy is the same as described above in “After April 1.”
- Your team size can only increase up to 5 team members based on available capacity. Your team will be responsible for paying all additional fees as soon as possible after discussing this team size adjustment with an ARM staff person.
3 Days Prior to your team’s arrival
- The team size reduction policy is the same as described above in “After April 1.”
- Your team size cannot increase.
FAQs
After you’ve submitted the registration form, check your email for a confirmation message with a link to pay your registration fee online. How do I register my team?
Team registration is $25 before Dec. 1, $50 per team before February 1 or $75 per team after February 1. Each person on your team pays a flat, per-person fee. The fee is $319 per person for Summer 2024.How much does it cost?
What's included in the per person fee?
Your team’s per person fees provide for all meals from Sunday dinner through Friday breakfast. It includes comfortable housing spaces with hot showers and twin beds. Tools and materials are provided for your home repair ministry (but your team may need to bring tools too). You’ll get a planning packet and Bible curriculum for developing your team’s day camp ministry. You’ll need to provide your own day camp programming materials based on the activities you develop! This includes one snack each day for approximately 30-35 children. We’ll help you prepare your team with a 3 session pre-mission Bible study and post-mission discussion guide to encourage ongoing transformation. During your service with us, you’ll experience morning and lunch devotions and evening worship services each night. Finally, you’ll get an awesome, summer intern staff-designed t-shirt with a design based on our summer theme. Your per-person fee does not provide for any transportation costs.
How is ARM spending our team's fees?
We’ve done our best to set up our team fees in order to break even on our costs. This means that none of your team fees pay for ARM’s overhead costs. All of it goes towards the mission team program. 40% of your team fee provides for our summer ministry team internships, 27% is for construction materials, 13% is for food, another 13% is for housing, 3% is for fuel, 3% for a T-shirt, and 1% for worship/discipleship expenses.
While we prefer all team deposits be paid by check, mailed to PO Box 2890 Auburn, AL 36831, you may also pay online through the Paypal link at the top of this page.How do I pay my team’s deposits?
No. Team deposits are not refundable if your team cancels. This cancellation policy helps protect the sustainability of our ministry throughout the year and allows our summer staff to continue serving during weeks when no teams are present due to cancellations.Are team deposits refundable if my team cancels?
Your first deposit’s due date will be confirmed by an ARM staff member who will be contacting you upon payment of your registration fee. Your second deposit is due by April 1. We’ll email you an invoice on March 15. Your third deposit is due 30 days prior to your team’s arrival. We’ll also email an invoice about 2 weeks prior to the due date. “Due dates” refer to the date your deposit check’s envelope is postmarked. Check out the team deposit schedule above When are my team’s deposits due?
We’ll email you an invoice for your 2nd and 3rd deposits. The 2nd deposit invoice will be sent on March 15. The 3rd deposit invoice will be sent 2 weeks prior to your 3rd deposit due date.Will you send invoices for my deposits?
Contact ARM as soon as possible at lisa@arm-al.org What do I do if I need to change my team size?
Prior to April 1 you can adjust your team numbers. Since you now have a team of 20 instead of 30, your I registered online before April 1 for a team of 30 but I haven’t paid my first deposit yet. I just heard that 10 people can’t go. How much is my first deposit?
In your first deposit, you would have paid $35 x 30 = $1050.Since your team size is now 20 and it’s before April 1, your new team total cost is $295 x 20 = $5900. Subtract your first team deposit amount from your total to get $4850 ($5900 – $1050 = $4850). Divide $4850 by 2 to get yourI paid for a team of 30 in my first deposit but 10 people dropped out before April 1. How much do I owe for my second deposit?
Since it’s after the April 1 deadline noted above, your team is still responsible for paying for a team of 30. Your It’s after April 1, our second deposit has been paid for a team of 30, and 10 team members just dropped out. How much is our team’s third deposit?
Since your team is registering after April 1, your team will use a modified deposit schedule which will depend on how soon your arrival date is coming up. This schedule will be determined by phone or email with the ARM staff. The deadline for reducing your team size without being responsible for dropped team members will be your first deposit date instead of the second deposit date.It’s after April 1 and I just registered a team. How will my deposits work and can I change my team size later?
Yes, as long as we have space available. It’s okay to add team members as needed up until 14 days prior to your arrival. You’ll need to mail a check as soon as possible to pay the per-person fees for these additional team members.We arrive in 3 weeks and 10 youth just told me they’d like to join our team. Is that okay?
Absolutely, as long as we have space available! It’s okay to add up to 5 team members up until 3 days prior to your team’s arrival. You’ll need to bring a check to pay the per-person fees for these additional team members.We arrive in 1 week, and 3 youth just told me they’d like to join our team. Is that okay?
Medical Insurance Policy
All your team members must have their own medical/health insurance or be covered under your church insurance. All volunteers will be required to complete a medical release form as well as a release of liability form (to be received later). Volunteers under the age of 19 must have a legal guardian’s signature on their release of liability form. If you need additional medical insurance you may register for mission team health insurance through the United Methodist Volunteers in Mission website (umvim.org).